Società degli Interporti Siciliani S.p.A., which has adopted a comprehensive relaunch strategy for the development of logistics and interport infrastructure in Sicily, has chosen the ZenShare Suite’s Document Registration System solution to register both digital and paper incoming and outgoing documents.
ZenDMS Computer Protocol has met important needs:
electronically record incoming, outgoing and internal documents in compliance with regulatory requirements;
eliminate paper records and streamline document flows for an increasingly massive volume of documents;
facilitate, thanks to Multi A.O.O. (Homogeneous Organizational Area) management, the filing of documents often intended for offices or organizational units with different locations across the territory;
access documents from any device, anytime, anywhere;
to facilitate security, transparency and administrative simplification in terms of time and costs.
A clear and easy to use interface.
Each ZenDMS Computer Protocol user can conveniently and quickly access the documents to be processed/protocolized via his personal desktop.
Security and authenticity of documents
Document visibility and access to protocol operations are controlled by a sophisticated system of user role and permission definitions.
A simple and efficient workflow
The process, as managed by ZenDMS, allows:
• the assignment of a unique progressive number to the document on an annual basis;
• printing a barcode for reconciling the scanned document with the corresponding protocol record;
• the addition of a “watermark” barcode to native digital documents;
• printing a receipt (in the case of registering documents delivered by hand);
• the classification (through a specific register) and archiving of registered documents;
• the sorting and assignment of documents with the management of the viewing, possible rejection and re-forwarding of the sorted document.
To increase the accuracy and efficiency of the system:
• the availability of a registry directory for senders and recipients
• integration with email boxes and certified emails to speed up the registration of incoming mail
• advanced multi-parameter search
Documents registered and archived with ZenDMS Computerized Protocol always remain searchable, uniquely identifiable and consultable.
